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Equipment Insurance for Presenters

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Unfortunately, every conference experiences some theft. While SIGGRAPH Asia does provide security at the event venue, you should exercise standard precautions in securing equipment (especially small, mobile items) when it is in the event venue.
As a service to our contributors, SIGGRAPH Asia ensures equipment from the time it enters the event venue to the time it leaves the event venue, provided: (a) receipt and outbound shipping occur while the event venue is occupied by SIGGRAPH Asia, and (b) an Equipment Insurance form was completed and submitted. If you have not completed and submitted the insurance form, your equipment will not be insured by SIGGRAPH Asia.

Please note:

  • SIGGRAPH Asia does not insure personal items, such as cell phones, digital cameras, laptops, camcorders, etc.
  • SIGGRAPH Asia does not insure equipment in transit to or from the conference. Please be sure to insure your equipment during shipment.
  • If you will be bringing equipment on-site to SIGGRAPH Asia that is vital for your presentation, your materials may be covered by SIGGRAPH Asia’s Insurance Policy. Please note that SIGGRAPH Asia does not insure personal laptops or other materials not directly related to an accepted contribution. A minimum deductible of SGD500.00 applies to each claim. So this means that the equipment needs to have a minimum value of $500.00 SGD, and any balance value after $500.00 SGD will be claimable with a police report.

Insuring Your Equipment

If your work is accepted for presentation at SIGGRAPH Asia, and you want to have your equipment insured while at the event venue, you will be asked to complete the online Equipment Insurance Form in your final details of your submission form.
If you are an equipment donor, you will be asked to complete in the program Submission form.

Filing a Claim

If your equipment is insured by SIGGRAPH Asia, please follow this procedure to file a claim for damage or theft:

  1. Notify the Conference Management Office immediately. We will contact building security located at the Conference Management Office of E2007 (Seminar room 2), E Block / B2F of Tokyo International Forum.
  2. Work with the Conference Management to obtain a police report while at the event venue.
  3. Forward the following documentation:
    • Copy of the police report
    • Copy of the original purchase receipt
    • Copy of a replacement quote from a vendor or manufacturer
Forward this claim documentation to Conference Management, which will review and record your claim. It will then be sent to the insurance representative at Koelnmesse Pte Ltd; The Organizers for processing. Contact us at: cmasia@siggraph.org