Submissions are due by 23:59 Anywhere on Earth (AoE) on 19 June 2023

• Log in to the SIGGRAPH Asia Submission System
• Select “Begin a New Submission”
• Select “Create” for the XR submission form

Before Submitting

Before you prepare a proposal, please carefully review these topics of interest for SIGGRAPH Asia Extended Reality (XR). Ideally your submission should be one of these:

• Extended Reality (XR) experiences in art, science, medical, research, entertainment, gaming, and other application areas.
• XR Theater that provides an immersive viewing and interaction experience
• Artistic and technology performances and demonstrations with applications in design, health/medicine, engineering, science, and training/education among others.
• XR Research projects that allow attendees to see the latest developments.

• Content-driven and interactive projects that:
  • Demonstrate a unique type of interactive and immersive experience.
  • Influence our day-to-day lives as practical applications or creative tools, or improve our relationship with each other and the world around us.

Submission Content Type

The SIGGRAPH Asia XR program is interested in submissions that can be an interactive one-on-one experience, a group experience, or a presentation that features a few participants with multiple onlookers, and can be explored interactively on a personal computer or mobile device with a head-mounted display (HMD) with minimal setup.

Submissions

To make a submission, log in to the SIGGRAPH Asia Submission System, select “Begin New Submission”, and then select the “Create” button in the General Submission form. For non-XR Theater submissions, you will be asked for:

• The submitter’s name.
• Contact information, affiliation, and title of work.
• Name of all authors, including co-creators.
• List of credits.
• Hardware and software required to run your project if it is selected. You will be required to bring your own equipment to demonstrate your application.
• Size and space requirements.
• Lighting needs. It is important and help us understand any light-sensitive aspects should these be relevant to your submission.
• Electrical requirements. Please include how many outlets and any specifications.
• Networking needs. Please include how many Ethernet or WIFI connections are required.
• How long will the activity take an attendee to complete (approximately)
• How many attendees can participate simultaneously (approximately)

For a submission to the XR Theater, you will be asked for:

• The submitter’s name.
• Contact information, affiliation, and title of work.
• Name of all authors, including co-creators.
• List of credits.
• XR platform required to run the experience

The XR Theater will be run on VR hardware provided by SIGGRAPH Asia.

Submission Materials

It is important to help us understand how the project will engage attendees during SIGGRAPH Asia. Please include the following information:

• An abstract (two page maximum), following the ACM SIGGRAPH Formatting instruction, in PDF format. In the abstract describe the user experience with the demonstration and how the submission fits within the Extended Reality vision.
• At least one “representative image” suitable for us in the conference website and promotional materials. See Representative Image Guidelines.
• A two-minute segment of captured video from your project. This video can include multiple non-continuous edits (like a trailer), but do not use any post-production tools to enhance the images or speed. Files must be QuickTime, MP4, Windows Media, or AVI files no larger than 250 MB. All videos must be uploaded to the SIGGRAPH Asia Submission System. No discs or drives will be accepted.

Note that for the abstract it is mandatory to use the official SIGGRAPH template, which can be accessed here: SIGGRAPH Instructions for Authors

Non-native English speakers may use the English Review Service to help improve the text of submissions. Please note that the process takes time, so plan accordingly.

For more information about uploading files for your submission, please see Uploading Files.

For additional submission information, please see Submissions FAQ.

Deadlines

Online submission forms must be completed by 23:59 Anywhere on Earth (AoE) on19 June 2023

Click here to convert time zones.

General Submission Policies

For more details on SIGGRAPH Asia’s General Submission Policies, please go to SIGGRAPH Asia’s Submission Information page.

The following three programs have overlapping scope

• Art Gallery
• Emerging Technologies
• XR

Below, we highlight features of each program that help submitters to decide which program to submit to.

However, for some works, it may not be possible to clearly decide the best-fitting program.

In that case, we encourage submitters to:

• Submit the work to all fitting programs at the same time
• Email the respective program chairs to notify them about this
  • Art Gallery: art_asia@siggraph.org
  • Emerging Technologies: etech_asia@siggraph.org
  • XR (Extended Reality): xr_asia@siggraph.org

Then, the program chairs will decide which program this work best fits in and only judge it in that category.

Distinguishing Features of Each Program

• Art Gallery

  • Submitted works need to fit the theme “In Unruly Times” and have to be intended as art projects.

• Emerging Technologies

  • Place for innovative technologies that provides novel experience
  • This year’s theme: “IN(TER)VENTION”
  • Often features new hardware devices that cannot be purchased
  • Works usually focus on technology with design/artistic intent being secondary
  • “Maker” mentality

• XR

  • Features novel VR / AR prototype systems and/or innovative content with off-the-shelf consumer products and software such as Unity or the Unreal Engine
  • Works also focus on novelty of the technology with design/artistic intent
  • Submissions with scientific focus are also acceptable
  • XR Theater submissions that focus on immersive content and artistic experiences

Submissions will be evaluated on the following criteria:

• Interactivity. How interactive is the project? Does it require attendee participation and interaction?
• Immersion. Is the submission able to engage and immerse an attendee in an experience? Does the installation, demonstration, or performance inspire awe?
• Innovative. Does the experience utilize new technologies, processes, and research from the past 18 months? Does it push the boundaries of creativity?
• Collaborative. Will multiple people be able to participate at the same time? Does the installation, demonstration, or performance invite audience participation?
• Quality (XR Theater). Is the content being shown of high quality? Including the visual and audio element, immersion and storytelling elements.

A jury will select the top-rated submissions for presentation at SIGGRAPH Asia, and all submitters will be notified of their submission status: accepted, conditionally accepted, or rejected. In all cases, the jury will provide detailed feedback to submitters.

In very rare cases, submissions may be conditionally accepted. If your work is conditionally accepted, you must demonstrate your submission to a jury member in person so that it can be measured against the criteria above. Jurors who have a conflict of interest with your submission will not be permitted to review your submission.

All contributors to SIGGRAPH Asia Annual Conferences are now required to use ACM’s rights management system to grant rights to publish accepted content rather than through the SIGGRAPH Asia Submission System. Essentially, submission tracking, jury review, and acceptance remain the same, but now the rights management is through ACM, the parent organization of SIGGRAPH Asia.

You will be asked to complete an ACM rights management form, which includes permission to record and distribute the audio and video of your recorded presentation through official channels of ACM/SIGGRAPH Asia. For most content types, this will be a Permission and Release form, which allows authors to retain copyright.

More Information on these options (the FAQ is particularly useful)

As a contributor to an ACM-sponsored event, the following expectations apply to you, should your content be accepted for presentation:

• You have the permission to use everything that is in your presentation. This includes securing permission to use third-party material, and providing documentation of that permission to ACM. (More information on the proper use of third-party material in your presentation)
• If you are using copyrighted musical compositions in your presentation, you must secure performing rights licenses.
• You must have the authority to grant ACM the right to distribute your presentation.

Once your contribution is accepted, you will receive a link via email to the appropriate form for your contribution.

ACM Rights Management Form

If your work is accepted for presentation at SIGGRAPH Asia:

• You must complete the ACM Rights Management Form. The form will be sent to all submitters whose work is accepted.
• Your representative image and text may be used for promotional purposes. Several SIGGRAPH Asia programs will prepare preview videos for pre-conference promotion of accepted content, which may include a portion of the video you submitted to review.

At the Conference

The main form of presentation in the XR venue is a live demonstration, which will be available throughout the conference. You are responsible for ensuring that your demonstration is manned during all opening hours of the XR area. XR Theater pieces will be demonstrated on VR technology provided by SIGGRAPH Asia, and contributors are not required to be present.

Presenter and Contributor Recognition

Presenters / Contributors of each accepted submission have to register for at least one conference pass. Please visit our registration page to view the various registration categories for each program. Please see the Recognition Benefits for a summary of what you will receive if your work and/or proposal are accepted by SIGGRAPH Asia.

You can apply for a 100% discount via the submission system, for one presenter per accepted submission.

Once your contribution is accepted, you will receive a link via email to the appropriate form for your contribution. You will be required to prepare the final print-ready file following the specifications in the acceptance notification.

Other Details

You will be able to update your basic submission information so that it can be included in the conference program and website. This information needs to be finalized two weeks after acceptance.

If your work is accepted, you will be required to prepare the final print-ready file following the specifications in the acceptance notification.

Please note: The schedule to provide your final material after receiving the acceptance notification is very tight. Please plan your personal schedule accordingly.

For instructions about preparation and delivery of your final content for publications, please carefully follow the instructions in the acceptance letter.

You will be able to update your basic submission information and any final materials so that it can be included in the conference program and web site. This information needs to be finalized two weeks after receipt of acceptance notifications. Please be prepared to deliver your final versions of your information and work on or before these dates.

Submission Process
Upon Acceptance
At The Conference

Submission Process

Should I send video documentation of my piece?

Yes, if at all possible. Video documentation is highly recommended. Time-based documentation is the best way to illustrate how conference attendees will actually experience your project. We may also use the video in publicity for the XR Program.

May I submit my unfinished work as a “work in progress” if it is not complete by the submission deadline?

A work in progress may be submitted if it represents a large portion of the final version. Just a video prototype is not enough. A functional prototype must be demonstrated before the deadline. Please explain in detail what additions will be made prior to the installation in the extended abstract. You will need to convince the reviewers that your work will be ready for demonstration in time for the conference.

I am having trouble uploading the high-resolution digital image required for online submission. What should I do?

If, due to bandwidth restrictions, you cannot upload a high-resolution image or supplemental movies, please instead upload a lower-resolution version. If we need to include a higher-resolution version for reviewers’ review or publication stills, we will contact you to make arrangements.

My email address will be changing soon. How can I notify you of the update?

You will be able to change your email address in the SIGGRAPH Asia Submission System.

I have completed the online submission forms, but the system still allows me to edit my account. Am I done?

Yes. But you are allowed to edit your online submission account until the deadline: 23:59 Anywhere on Earth (AoE) on 19 June 2023

Can I submit a paper, brief, poster, or other work in addition to my XR proposal? Can I submit an XR proposal if the work has already been presented at a previous SIGGRAPH conference?

Yes. For instance, you could submit a demonstration based on a paper published at a previous SIGGRAPH conference. Be sure to list these related submissions in your proposal and make clear how your XR proposal expands on and is different from these.

Can I submit the same piece to multiple programs?

No. Submit your work to the program you feel is most appropriate.

How is the XR Theater different from other XR submissions?

The XR Theater content will be shown in VR head mounted displays in a Theater like setting without the submitter being present. XR Theater submissions should be stand alone VR cinematic experiences (e.g. 360 degree movies, immersive 3D stories, etc) than can run stand alone on standard VR hardware (e.g. Meta Quest) without requiring any support from the operator. It is not the venue for research prototypes or experiences that need assistance to run.

Back to FAQs links

Upon Acceptance

Given the current climate, we would like to assure all submitters that your works (if they are accepted) will still be published in the Digital Library regardless of whether the physical event will be able to take place. We are optimistic and are currently planning towards a physical event in Tokyo, Japan. However, in event that the virus situation does not improve and/or travel restrictions are still in place, we will make it possible for you to present your work virtually.

What will SIGGRAPH Asia support if the project is accepted?

• Event Management
• Venue design and basic infrastructure
• Exhibition Design including a poster description of your accepted work
• Basic facilities *Based on approval and discussion between Organizers & Submitters (E.g., General pedestal, lighting, electricity, wi-fi, projectors, screens, monitors)
• Promotion

What will the Submitter be responsible for?

• Carrying in, setting up, and taking down of artworks
• Preparation of necessary equipment
• Transportation (if necessary)
• Travel and accommodation expenses
• Operation and management of the work during the period

Will SIGGRAPH Asia pay for shipping and framing?

No, you are responsible for framing (NO glass, please), crating, shipping, and in-transit insurance. You must pack and ship your works professionally and safely. Packing peanuts are NOT acceptable. Work that arrives at SIGGRAPH Asia 2023 in substandard condition may be pulled from the show.

Audio Visual

You will be responsible for your own Audio-Visual equipment. An AV rental list will be provided to you upon acceptance.

I have an over-sized work that I just want push-pinned to the wall. Is this acceptable?

No. Your work must be professionally framed. We reserve the right to pull works that are not framed to our specifications.

Can I display a visual poster of my work on it in the exhibit?

Yes. Each submitter will be encouraged to send or bring 4.25-cm x 6-cm color postcards with an image of the work on the front and information about the piece on the back. These will be displayed and available for attendees (so bring plenty). No commercial promotional materials will be allowed. We will display a poster description of your accepted work at the booth.

Will SIGGRAPH Asia pay for any duty or taxes on international shipments?

No. You are responsible for all import and export expenses.

Does SIGGRAPH Asia have funding to ship my equipment to the conference?

No. Many submitters who have participated in previous SIGGRAPH and SIGGRAPH Asia XR programs have received funding from local organizations or national councils. We will be happy to provide a letter of reference should you require it.

Back to FAQs links

At The Conference

If I show my work at SIGGRAPH Asia, will I have to watch my equipment?

Yes. You will need to have enough people to watch your installation if it requires monitoring.

Do I need to install my own work?

We will work closely with you to ensure proper and effective installation of your work. Exhibition installation will be accomplished by professionals, although complex works will need your individual participation, so you should plan to arrive early to assist with the installation.

Will SIGGRAPH Asia pay for my accommodations and travel expenses?

No. You are responsible for your own expenses.

Back to FAQs links

All deadlines are Anywhere on Earth (AoE).

19 June 2023

Submission Deadline

Mid- June – July 2023

Jury Reviews

6 August 2023

Acceptance Notification

28 August 2023

Final Materials Due

12 – 15 December 2023

SIGGRAPH Asia 2023 Conference Days

13 – 15 December 2023

SIGGRAPH Asia 2023 Exhibition Days

*Publications content will be available in the ACM Digital Library one week prior to the conference.

ACM SIGGRAPH strives to create a welcoming and nurturing community for everyone working in computer graphics and interactive techniques independent of gender, sexual orientation, ethnic background, religion, country of origin, or abilities. Work submitted to this program should be in alignment with these values.

For any submission to an ACM SIGGRAPH conference or Standing Committee activity, the person in charge (PIC) of the program should be aware of and sensitive to potential issues pertaining to the ACM SIGGRAPH values of Diversity, Equity, and Inclusion. If an issue is identified, then the authors of the submission shall be asked to modify their submission to resolve the issue before acceptance. If the PIC is unsure if there is an issue, then they should contact the Chair of the DEI Committee for advice.